In order to run a pharmacy, you need to have a very good idea of how much money you’re going to need to fill your patients’ prescriptions. Your prescription refill spreadsheet is a fantastic way to keep track of the budget so that you can spend it wisely and put your best patients first.
You don’t need to get complex and to explain every single item on your prescription refill spreadsheet in order to create a good system. But there are some very important things that you need to have in place in order to maintain control of your inventory.
Prescription Refill Spreadsheet
One of the first things you need to do is organize your patient accounts. Create a master list that contains all of the patient information. From this list, create sub-lists that contain each of the different classes of patients that will be using your pharmacy services.
I usually assign a head account manager for each account, and they work hand in hand with the nurses in order to create a calendar to help organize all of the accounts and get them working together. When you do this, you make it a lot easier to manage the various accounts by putting the account manager in charge of one account at a time, instead of assigning them all to one individual at a time.
Most people are used to working under a high rate of turnover in order to get their patients fixed. This means that your account manager will be monitoring each patient’s account in real time, which will keep track of what you’re doing as well as any activity that might be going on that is not on your system.
When you’ve got a busy schedule and your staff are exhausted, you need to bring in outside experts to help with the tasks you haven’t been able to handle. The first people you should consider bringing in our licensed pharmacists.
Prescriptions aren’t the only things you should be paying attention to when you’re running a pharmacy. Equipment and supplies are also important and should be kept in a separate place than the rest of your inventory. You need to manage the flow of supplies and equipment through your pharmacy so that you can have the best items available for each of your patients as quickly as possible.
Because you can only ship at certain times, you need to make sure that you keep an eye on your manual inventory. If there’s something out of stock, don’t rush to buy it – make sure you buy it right away before it goes out of stock. You’ll save yourself a lot of frustration if you take your time when ordering new items and buy them when you can.
Not only are you responsible for tracking your customer’s orders, but you also need to pay attention to the shipping status of the free samples that you send to patients. Don’t wait until you see a bottle of free samples get opened before you call the company. By getting the shipment out the door on time, you’ll ensure that your customers keep coming back to you for more.
The key to running a successful business, and the prescription refill spreadsheet are no exception. Make sure that your system has plenty of functions, and that you’re able to quickly analyze your sales.
Once you’ve got the patients informed of what medications are in stock, it will be much easier to get them to buy them when they need them. It will also be much easier to keep your supplies in good shape.
With these tips, your prescription refill spreadsheet should become very useful in the future. So make sure that you keep it current and organized, and you’ll be amazed at the results. READ ALSO : practice excel spreadsheet
