Having a consulting invoice for a consultative project can help clients keep track of the deliverables of the project. It is important to collect all related documentation in a single place so that all information is grouped and easy to find.
Before filing your accounting work, you should have the necessary documents gathered at hand and be able to use the service provider’s account book. Start by sending all the payment documents such as invoices, bank statements, letters of credit, etc. as part of the invoices for consultations.
Client is responsible for sending a pre-paid invoice. This is necessary because the service provider does not receive payment from the client directly. It would be better if you create a separate invoice for the consultation, keeping all the payment documentation separately.
How to Provide Consultations With a Consulting Invoice
After the client sends the consultative invoice, make sure that the information in the document is correct. After completion of the consultation, you should prepare and send an audit note for the project. Be sure to prepare an audit schedule that includes all the task dates of the project and includes all the deliverables. Keep all other important data that will assist the auditors to reach the outcome.
The auditor’s report should include all details that relate to the project and all parties involved. It must include the responsibilities of the consulting firm and the client. They should also include the actions that were taken after receipt of invoice. The following are some basic notes for the auditor:
Auditors must have access to the client’s and the service provider’s records for all appointments. This includes: invoices, receipts, letters of credit, letters of business, etc. To be able to meet this need, all your invoices should be prepared on one sheet of paper and mailed directly to the auditors. If the invoices are large, send them in bulk to the auditors, to ensure delivery. Do not fax or email invoices because this is not allowed by the auditors.
Each member of the team should be given appropriate materials to carry out the task. Once the project has been completed, everyone should present their notes to the auditors. However, do not copy the notes because this may result in conflicts. Use the original signed copies if possible.
After the project is completed, a summary report is sent to the auditors and all participants. This will include the following areas: non-conformance of the service provider; service quality; service issues; service coordination; and client complaints. The first three areas are considered “High” and all others are considered “Medium”.
The service provider will send a signed consulting invoice to the client. You should use it to keep track of all meetings and collaborate with the service provider. Keep the billing documents to the extent possible, because most auditors do not have access to the financial system of the consulting firm.
If you are not involved in the project, make sure that you send a thank you letter to the service provider. This will show that you are happy with the project and the services of the service provider. Of course, if you are not satisfied with the results, make sure that you inform the service provider and file a complaint.
Service providers also need to send thank you notes to the service provider. This will show that you are happy with the services provided. Make sure that you also remind the service provider of all the financial obligations and responsibilities. PLEASE LOOK : company templates